What is an ERP system and what are its benefits for your medium-sized company?


As companies manage large amounts of information and processes, whatever their size, and where every day the volume of data and the complexity of processes they have to handle is greater, business solutions that help the management process of companies are emerging in the market. One of these solutions based on information technology are ERP systems.

What is an ERP System?

An ERP System (Enterprise Resourcing Planning) is a business management system that fully integrates the operations and information of all operational and administrative areas of a company, automates business processes, and allows you to control and allocate resources to the activities that really generate value to your company.

This ERP program offers in a single place that all parts of the company are interrelated in a natural way, avoiding re-captures and re-processes in the daily operation, eliminating unnecessary costs and achieving high levels of productivity.

Organizations redirect their strategies when they understand that the greatest impact on the planning effort is achieved when all tools are integrated into a unified whole and in harmony to achieve important synergies thus improving the efficiency of the total business management effort.

Benefits of an ERP System

An ERP Enterprise Resource Planning System offers the following benefits for the management of your company:

- Information in a single data source, contemplates all areas and processes of the company.

- Simplification of the flow of information between the different departments of the organization and the possibility of establishing controls and notifications in real time.

- More efficient operation by eliminating rework and re-capture of data, lowering the administrative burden of the company and obtaining cost savings.

- Quick access to reliable, real-time information for decision making.

- Future planning of your business: production, purchases, payments, inventories, among others.

- Online financial statement reports at any time.

- Access to best business practices through other international ERP vendors such as SAP and Oracle.

- Customization and adaptation of the system according to the industry or size of the corporation.

- Quality in customer service and attention.

- Improved employee productivity by performing value-generating tasks.

- Boost to grow in an accelerated and orderly manner.

How does an ERP software help my SME?

By integrating all areas and processes of the company, an ERP Enterprise Resource Planning System becomes an important ally in the daily operation of the company, bringing with it important benefits and improvements that will help it achieve a higher level of efficiency and profitability.

An ERP for SMEs such as SAP Business One allows you to unify information and improve the management of the different operational areas of your business.

- Sales and CRM


Generating new customers is vital for the growth and success of the company; however, it is equally important to maximize the relationship with existing customers. Manage your sales process more efficiently from prospecting, sales and after-sales service with a level of service excellence.

- Production planning and control

SAP Business One has robust processes for planning and production control, management of bills of materials, production orders, optimization of workstations and production routes, control of product in process and finished product, quality control and others. With SAP B1 optimize your production process, make it more efficient and reduce your costs as a result of a good planning and control of your processes.

- Inventories

Improve the visibility of your inventory and your costs providing a better customer service to achieve the profitability you are looking for your company. Manage multiple online warehouses, price lists, supplier lists by item, detailed information of your items, physical inventory control, among others. All this fully integrated with production, purchasing, sales and accounting.

- Purchasing

Increase the use of your cash flow by having an efficient supply process thanks to a dynamic planning of your purchases. Generate purchase orders automatically based on maximums and minimums, track and follow up on your orders, obtain real-time information that allows you to have better negotiations with your suppliers.

- Accounts Payable

Significantly reduce your administrative burden and control your expenses and economic commitments by having budgets and a more effective management of your suppliers and creditors.

- Accounts receivable


Optimize the management and follow-up of your customer portfolio through controls, alarms and authorizations that will help you increase your liquidity.

- Banking

Plan your cash flows more efficiently by having up-to-date information on your bank accounts, reconciliations, budgets, etc.

- Finance

Make the most of the information offered by the financial area of your company, obtaining important, reliable and real-time data that will support you when making strategic decisions that will change the course of your organization.

- Mobility and business intelligence

Distances no longer exist, you can manage your business from wherever you are having the power of the most relevant information instantly thanks to the mobility offered by SAP Business One. Take your business with you.

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